How to Setup Your Office for Maximum Agility

by Business Case Studies on Monday 18th September, 2017

The market is growing at a steady rate, which means there are a lot of opportunities for businesses – such as your business – to grow. At the same time, more businesses are entering the same market segments and competing for the same customers, so you will see more competition in many of these segments. The only way to stay ahead of the game is by being flexible and agile.

The way your office is set up greatly affects how agile your company can be. The performance of employees and the overall performance of the business itself is greatly influenced by the work environment you provide to team members. It is time to take steps and establish an office that works well for maximum agility.

Plan for Speed

One of the first things you can do to boost agility and employee performance is to create an office layout that works. You can’t expect employees to work effectively when the office is cluttered. This is the reason why modern offices, in particular offices of start-ups and new companies, have a more open layout, with work desks set up in the middle of the room.

There are a lot of aspects to take into account before you can design an office layout that works. For starters, the way different departments interact with each other must be taken into consideration. You want the marketing and sales departments to be close to each other so that they can communicate effectively, don’t you?

The layout of the office itself matters. Instead of dividing the space into smaller compartments, try to focus on creating a smooth, uninterrupted flow across the office. Employees need to be able to move from one part of the workspace to another, quickly and easily.

Set the Tone

Next, you need to create the right working environment to help employees remain productive. This means setting the ambience of the workplace just right to boost yield and improve agility. Studies have shown that bright office spaces work better. There are also plenty of resources that can help you pick the right colours and other design elements to achieve the perfect office ambience.

Speaking of bright office spaces, the lighting you use will also affect your employees’ mood and productivity. Now that we have so many options when it comes to LED lights, it is time to replace those flickering CFL lights with energy-efficient, colour-balanced LEDs. It may seem like a big investment to make at first, but LED lights will also help you save more in the long run.

Remove Clutter

Continue by making sure everything – every item of office equipment, document, and other items in the workspace – has its place. You don’t want a cluttered office if the goal is to be agiler and to boost employee productivity. You want the space to be clean and well-organised.

Documents are usually the most difficult to handle, but you have multiple options to consider. You can rely on a digital document management system to eliminate the need for racks and storage space altogether. You can also utilise vertical storage to expand your company’s ability to archive and store documents in a limited space.

Cable management is another important aspect to attend to. Fortunately, there are also a lot of solutions – including desk cable management services – to help you keep the entire office organised. Networking cables must be tucked away to prevent trip hazards. Your employees’ desks will be a lot cleaner with the help of data cabling support (which you can learn more about by visiting providers such as https://network-data-cabling.co.uk/support-services/). You’re not just creating a more efficient workplace by doing this; you’re making it safer too.

Supporting Infrastructure

Last, but certainly not least, you need to provide employees with the equipment and supporting facilities they need. More importantly, these facilities must be within reach if the goal is to maximize agility. Moving the main printer to the middle of the Marketing Department section, for instance, will reduce the time needed to go to and from the printing room. It is a small amount of time to save, but it’s a saving worth making.

We talked about cable management in the previous section. A good internal network is an essential supporting infrastructure that every company needs.  Sure, you can rely on wireless access points and eliminate the need for networking cables, but a wired network is still much faster and far more reliable in most situations. Good cable management will make managing a wired network in the office a breeze.

Everything is geared towards maximum agility. With the market being so competitive, every advantage you can get is an advantage worth pursuing. By creating the perfect work environment, your team members can deliver better services to customers, be more creative, and contribute more to the growth of the company. These tips we covered in this article will help you get started right away.

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