Business Case Studies

How to implement CMMS in your company

Maintenance management has been playing an increasingly important role in the industry. Its efficiency creates direct impacts on business results, which makes technology an important ally of the manager. And this makes the Computerized Maintenance Management System (CMMS) an extremely interesting tool. More and more companies adopt CMMS as work order software and reap their benefits. However, it is only natural that you have some doubts about how it works. After all, is it really worth using? What are the advantages? What are the first steps to its implementation?

To help you, we will answer all of these questions here and give you examples of using CMMS.

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What is CMMS?

The operational efficiency of a company is directly linked to the maintenance of its plant. There is no way to achieve good results without the equipment and machinery being kept in good working order. Therefore, complete management of maintenance processes is essential to ensure that the industry works with planning and prevents unwanted failures.

The CMMS, or Computerized Maintenance Management System, is nothing more than software that enables proper control of maintenance routines. It helps maintenance teams keep track of all assets for which they are responsible, schedule and track maintenance orders, track teams, and all activities in the industry. Although a company decides to implement it to optimize maintenance management first, the entire industry benefits later and the biggest impacts are undoubtedly on production.

What to consider before implementing CMMS?

The first step is to raise the specific demands of your company regarding maintenance, and evaluate what type of maintenance service you need. If a maintenance team is already working, it is essential to adopt the system as soon as possible. Otherwise, the industry can grow along with production and become disorganized, generating negative side effects.

In practice, what CMMS proposes is more efficient control over all maintenance orders. If your company has a policy of continuous improvement and reduction of production failures it is essential to rely on it. After all, it is the best way to work out a history of breakdowns, as well as equipment repair and inspection services, using this information to prevent recurrence of problems. With the help of CMMS it is possible to define the types of maintenance that your company intends to use, going from a merely corrective maintenance to preventive, predictive and / or even prescriptive.

What are the benefits of implementing CMMS?

CMMS is responsible for storing and providing access to all information related to asset management and maintenance. With it, your company will have a schedule in which periodic maintenance of the equipment is planned and scheduled. The great differential is the impact this generates on production. The machines have a greater availability, since the maintenances are made only in scheduled stops – and eventually outside the work shift.

Consequently, the breaks and the yield deviations are reduced drastically. In a short time, it is possible to feel the positive results in the production indicators. What is most interesting is that there is also a significant reduction in costs, as emergency purchases of parts are avoided to the maximum.

CMMS is focused exclusively on maintenance, promoting easy interaction and simpler adoption without loss of quality. Operations become more agile and paper usage is reduced, but not completely eliminated, until you have an integrated industrial maintenance application. You are able to analyze, for example, which technicians are performing the most (or less), which operations have been successful, and which ones need improvement. In the era of digital transformation, with intensive use of technologies and software, having a CMMS is undoubtedly a basic requirement for industries.